This letter can be modified as required so long as the first two paragraphs remain unchanged. The Secretariat would be happy to help formulate suitable wording to deal with particular circumstances, examples of which are included in the third and fourth paragraphs below.
I / We the undersigned wishing to become a Member of Species 2000 hereby undertake that if admitted to membership I / we will use my / our best endeavours to advance and promote the interests of the Company as set out in its Memorandum and Articles of Association.
I / we also undertake to contribute to the assets of the Company in the event of the same being wound up while I am / we are a Member or within one year of ceasing to be a Member, for payments and liabilities of the Company contracted before I / we ceased to be a Member, and of costs, charges and expenses of winding-up and for the adjustment of the rights of members amongst themselves such amount as may be required not exceeding one pound sterling.
Becoming a member of Species 2000 does not commit the Member to provide access to all or part of any databases which they may have. However for those who would like to be specific about this, the following additional paragraph is suggested:
This application is without prejudice to subsequent decisions and licence agreements concerning taxonomic databases that I / we may make available for access through Species 2000.
It is sometimes the case that the application for membership must be signed by one of the Officers of an organisation, but that the primary point of contact should then be an individual more closely involved with the Species 2000 programme, and an additional paragraph could be included to explain this.
While I am making this application on behalf of [ organisation ], I would prefer that future correspondence regarding Species 2000 be addressed to [ preferred contact name and address ].
The Memorandum and Articles of Association sets out the objectives, powers, and rules of Species 2000 in more detail.